Dispatchrly User Guide

This guide will help you master the Chrome extension that lets you batch-write and schedule your Substack Notes in advance, so you can grow your audience without daily stress. tailored to your voice.

🚀 Getting Started

Installation

  1. Visit the Chrome Web Store
    Go to the Dispatchrly Chrome Extension page
  2. Click “Add to Chrome”
    The extension installs in seconds—no complex setup required
  3. Pin the Extension (Optional)
    Click the puzzle icon in your Chrome toolbar and pin Dispatchrly for easy access
  4. Open Substack
    Navigate to your Substack publication. Dispatchrly works seamlessly over your Substack page
  5. Start Using Dispatchrly
    Click the Dispatchrly icon in your Chrome toolbar to open the dashboard

📝 Core Features

1. Writing & Drafting Notes

To create a new Note:

  1. Click the Dispatchrly icon to open the dashboard
  2. Find the writing area at the top of the dashboard
  3. Type or paste your Note content
  4. Add images if needed (click the image icon or drag & drop)
  5. Format your text using the built-in editor

💡 Tips:

  • Write multiple Notes in one sitting for maximum efficiency
  • Keep your Substack tab open in the background
  • Use the distraction-free editor to stay focused

2. Visual Calendar System

The calendar is your command center for seeing and managing all scheduled Notes.

Calendar Views:

  • Monthly View: See your entire month at a glance
  • Weekly View: Focus on the current week
  • Daily View: Drill down to specific days

How to Schedule Using the Calendar:

  1. Write your Note in the editor
  2. Click on any date in the calendar
  3. Your Note is instantly scheduled for that day
  4. See the Note appear on the calendar

Color Coding:

  • Dates with scheduled Notes appear highlighted
  • Hover over any date to see scheduled content
  • Click a date to view or edit Notes scheduled for that day

3. Automated Queue

The queue is perfect for “set it and forget it” scheduling.

Setting Up Your Queue:

  1. Click the Settings icon (gear icon)
  2. Go to Queue Settings
  3. Choose your preferred posting times (e.g., 9 AM, 1 PM, 5 PM)
  4. Set your timezone
  5. Save your settings

Adding Notes to Queue:

  1. Write your Note
  2. Click “Add to Queue” button
  3. Dispatchrly automatically assigns the next available time slot
  4. Your Note will post automatically at the scheduled time

✅ Queue Benefits:

  • Zero decision fatigue—no need to pick times manually
  • Maintains consistent posting rhythm
  • Automatically fills your schedule in order

4. Drag-and-Drop Rescheduling

Need to move a scheduled Note? It’s effortless.

To Reschedule:

  1. View your calendar
  2. Click and drag a scheduled Note
  3. Drop it on a new date
  4. The Note is instantly rescheduled

Great for:

  • Responding to trending topics
  • Adjusting to life changes
  • Testing optimal posting times
  • Reorganizing your content strategy

5. Template Vault

Save time by creating reusable templates for your common Note types.

Creating a Template:

  1. Click the Templates tab in the dashboard
  2. Click “Create New Template”
  3. Give your template a descriptive name (e.g., “Weekly Tip”, “Quote Post”)
  4. Write your template content with placeholders if needed
  5. Click “Save Template”

Using a Template:

  1. Open the Templates vault
  2. Find the template you want
  3. Click “Use Template”
  4. The content loads into your editor
  5. Customize it and schedule as usual

💡 Template Ideas:

  • Weekly tips or insights
  • Quote formats
  • Question prompts
  • Behind-the-scenes updates
  • Newsletter announcements

6. Notes Vault

Your inspiration library for saving great Notes from other writers.

Saving Notes to Vault:

  1. While browsing Substack, find a Note you love
  2. Click the Dispatchrly icon
  3. Click “Save to Vault” (or use the quick-save shortcut)
  4. Add tags or notes for easy retrieval later

Using Your Vault:

  1. Open the Vault tab
  2. Browse your saved Notes
  3. Search by keyword or tag
  4. Use saved Notes as inspiration for your own content
  5. Reference formatting ideas and successful patterns

Why Use the Vault:

  • Never run out of content ideas
  • Study what works for other creators
  • Build a swipe file of proven Note formats
  • Quick reference when you’re feeling stuck

⚙️ Settings & Configuration

Posting Schedule Configuration

To customize your posting times:

  1. Click the Settings icon
  2. Select Queue Settings
  3. Add your preferred time slots:
    • Morning slot (e.g., 9:00 AM)
    • Afternoon slot (e.g., 1:00 PM)
    • Evening slot (e.g., 5:00 PM)
  4. Set your timezone accurately
  5. Enable/disable specific days if needed
  6. Save your configuration

Keep Google Chrome Open

⚠️ Important: For automated posting to work, you must keep Chrome running

    📋 Step-by-Step Workflows

    Workflow 1: Batch Writing Session (Recommended)

    Dedicate 1-2 hours to write multiple Notes at once:

    1. Set the stage

    • Open Chrome and navigate to your Substack
    • Open Dispatchrly dashboard
    • Set a timer for 60-120 minutes
    • Eliminate distractions

    2. Write in batches

    • Write your first Note in the editor
    • Click “Add to Queue” or select a specific date
    • Immediately start the next Note
    • Repeat until you’ve written 5-25 Notes

    3. Review and adjust

    • Check your calendar view
    • Drag and drop to optimize timing
    • Add any images you missed
    • Save your work

    ✅ Result: You’re covered for days or weeks!

    Workflow 2: Quick Daily Note

    For days when you want to post something timely:

    1. Click Dispatchrly icon
    2. Write your Note quickly
    3. Click “Post Now” or schedule for later today
    4. Done in minutes!

    Workflow 3: Template-Based Speed Writing

    Use templates to write Notes 3x faster:

    1. Open Templates vault
    2. Select your template
    3. Fill in the specific content
    4. Add to queue or schedule
    5. Repeat with different templates
    6. Create a week of diverse content in 30 minutes

    🎯 Pro Tips for Maximum Impact

    Consistency Tips

    1. Batch-write weekly: Set aside 2 hours every Sunday to write 7-14 Notes
    2. Use the queue: Let Dispatchrly handle the timing automatically
    3. Schedule 2+ weeks ahead: Always have a buffer for busy periods
    4. Theme your days: Monday tips, Wednesday quotes, Friday stories

    Content Strategy

    1. Mix content types: Use different templates for variety
    2. Test posting times: Try different slots to find when your audience engages most
    3. Repurpose content: Turn newsletter sections into Notes
    4. Save inspiration: Use the Vault to capture ideas from other creators

    Time-Saving Hacks

    1. Create 5-7 core templates for your common Note types
    2. Write Notes in “batches by type”: All quotes together, all tips together
    3. Use the calendar drag-and-drop to rearrange strategically
    4. Schedule around your newsletter: Promote before it drops, discuss after

    Growth Strategies

    1. Post consistently: Aim for 1-3 Notes daily using the queue
    2. Respond to trends quickly: Use drag-and-drop to reschedule and insert timely content
    3. Engage in batches: Schedule Notes, then engage with others’ content
    4. Track what works: Notice which Notes get traction and create more like them

    🔧 Troubleshooting

    Notes Not Posting Automatically?

    Check these:

    • ✅ Is Chrome open?
    • ✅ Is your Substack tab open?
    • ✅ Is your internet connection active?
    • ✅ Have you granted necessary permissions to the extension?

    Solution: Keep a pinned Substack tab open in Chrome. Dispatchrly needs an active Substack session to post automatically.

    Can’t See My Scheduled Notes?

    Try this:

    1. Refresh the Dispatchrly dashboard
    2. Check the correct calendar view (monthly/weekly/daily)
    3. Ensure you’re looking at the right date range
    4. Click the refresh icon in the dashboard

    Images Not Uploading?

    Supported formats: JPG, PNG, GIF
    Max file size: Check Substack’s current limits

    If images won’t upload:

    1. Try a smaller file size
    2. Convert to JPG format
    3. Check your internet connection
    4. Try drag-and-drop instead of clicking

    Timezone Issues?

    If posts appear at wrong times:

    1. Go to Settings
    2. Verify your timezone is correct
    3. Update and save
    4. Reschedule affected Notes

    🆘 Getting Help

    Need Support?

    Contact Methods:

    Before contacting support:

    1. Check this guide first
    2. Try refreshing your browser
    3. Make sure you’re using the latest version of Chrome
    4. Verify your Substack tab is open

    Common Questions

    Q: How many Notes can I schedule?
    A: Unlimited! Schedule as far in advance as you want.

    Q: Will this work on other browsers?
    A: Currently, Dispatchrly only works on Chrome. Other browsers may be supported based on demand.

    Q: Does Dispatchrly access my drafts?
    A: Your content stays on your device. Dispatchrly works with your local Chrome storage and your active Substack session.

    Q: Can I use Dispatchrly on multiple computers?
    A: Yes, but you’ll need to set up your schedule and templates on each computer. Scheduled Notes are tied to the browser where you created them.

    Q: What happens if I close Chrome?
    A: Scheduled Notes will post the next time you open Chrome with your Substack tab, or at their scheduled time if Chrome is running.

    🎉 Making the Most of Dispatchrly

    Your First Week

    • Day 1: Install and explore the interface
    • Day 2: Create 2-3 templates for your common Note types
    • Day 3: Have your first batch-writing session (write 7 Notes)
    • Day 4: Schedule your Notes across the next week
    • Day 5: Save inspiring Notes to your Vault
    • Day 6: Review what’s working and adjust timing
    • Day 7: Plan your next batch-writing session

    Long-Term Success

    Monthly Routine:

    • Schedule 1-2 batch-writing sessions
    • Write 30-60 Notes in advance
    • Review analytics to see best posting times
    • Adjust your queue schedule based on data
    • Update templates with new ideas

    💡 Remember: Dispatchrly is designed to remove the stress of daily posting. Use it to batch-create, stay consistent, and grow your audience without burning out.

    🚀 Ready to Grow?

    You now have everything you need to master Dispatchrly and build a consistent, engaging Substack Notes presence.

    Start your 7-day free trial

    Questions? Visit https://dispatchrly.com or reach out to support.

    Happy creating! 🎯

    Last updated: October 2025